Project Overview
Proof Positive is a competency-based assessment platform designed to streamline and manage qualifications that rely on demonstrated skills and evidence, rather than just exams or seat time.
Developed and owned by Metadeck, Proof Positive supports a wide range of qualifications and training schemes, including:
- Vocational Qualifications
- Apprenticeships and Modern Apprenticeships
- Professional Development Awards
- Further and Higher Education Certifications
- Custom in-house or industry-specific learning programmes
The platform is used by education providers, local councils, healthcare organisations, private companies, and charities across the UK. It provides secure, intuitive access for learners, assessors, verifiers and admins to collaborate and track progress in real time.
The Challenge
Managing competency-based qualifications comes with unique challenges:
- Submitting varied forms of evidence (documents, audio, video, reflection)
- Ensuring consistency and quality assurance
- Tracking unit and outcome progress across different qualifications
- Maintaining audit-ready, secure records
Before Proof Positive, many organisations relied on outdated tools, spreadsheets, or fragmented digital systems that led to inefficiency, confusion, and compliance risks.
Our Solution
Metadeck created Proof Positive as a robust, cloud-based ePortfolio system with a user-first design philosophy.
Key capabilities include:
- Evidence Upload & Tagging: Link files to specific units or outcomes
- Feedback Loops: Rich assessor comments and messaging tools
- Custom Role-Based Access: Tailored views and permissions by user type
- Dashboard Reporting: Clear progress visibility for learners and staff
- Audit Trails & Verification Tools: For compliance and external QA
Recent Updates & Improvements
As part of a long-term system upgrade, we’re rebuilding and refining the platform page by page, guided by years of real user feedback:
1. Smart Portfolio List Views
- New index views for portfolios with advanced filtering and sorting
- Filter by “at-risk” status, candidate progress %, or expected dates
- Full-text search across names, programmes, and candidate IDs
- Bulk list actions: export filtered lists to CSV or send mass messages to all portfolio candidates
2. Revamped Messaging Interface
- Transitioned from a basic CRUD model to an inbox-style layout
- Inspired by Gmail/Outlook with side-panel message previews and no page reloads
- Result: faster communication, more user-friendly experience
3. My Drive File Management
- Every user now gets a personal drive to upload, organise, and store files
- Users can create folders, upload CVs/certificates, and soon link files directly when submitting evidence
- Planned sharing tools will allow users (e.g. assessors) to securely share files with admins without leaving the platform
What Proof Positive Reveals About Metadeck
Proof Positive reflects Metadeck’s belief that great digital products come from tight feedback loops and end-user empathy.
As both developers and product owners, we:
- Run developer-led drop-in sessions with customers to hear their needs directly
- Balance roadmap planning with day-to-day feedback
- Treat every feature as a way to make someone’s work faster, easier, and more transparent
This experience makes us stronger technical partners for other clients. We understand that our success depends on building the right tools for our clients’ end users – whether that’s a college student submitting their first portfolio, a workplace assessor juggling multiple candidates, a charity CEO seeking new funding opportunities, a carer looking for suitable help, or someone checking MyPromoPal for a free pint at the pub. We build with real people in mind – and that makes all the difference.
A Platform That’s Always Evolving
One of our proudest achievements is the step-by-step platform upgrade currently underway. We’re re-evaluating each section as we go, simplifying user journeys, adding micro-UX improvements, and reducing friction across the board.
We’re also midway through a full rebuild of the evidence submission process, the most used feature in the platform. This work is deeply informed by customer feedback, and we believe it will raise the bar for usability across the entire ePortfolio category.
What We’re Proud Of
- Creating a SaaS product used across multiple sectors with real social and educational impact
- Embedding customer service and user feedback into the development process itself
Have a project like this in mind?
Looking to build your own SaaS platform – or want a technical partner who thinks like a product owner?